Position Title: Community Outreach and Financial Coordinator
Classification: Regular, Full Time, Non Exempt
Salary Range: $37,000.00-$47,000.00 per year plus benefits.
Community Outreach and Financial Coordinator is responsible for planning, developing, and implementing public awareness strategies that strengthen systems building and collaborative planning functions for early childhood initiatives. These strategies will target increased cooperation, resources, and activities to improve the access, quality, and efficiency of services and outcomes for young children. Community Outreach and Financial Coordinator provides assistance to the Executive Director in the fiscal operation of the Wilkes Community Partnership for Children (WCPC) including maintaining and fiscal monitoring all WCPC contracts and coordination of the fiscal responsibilities of the Partnership. Responsibilities also include administrative duties relating to Smart Start and other grant sources. The Community Outreach and Financial Coordinator also administers other projects as established by the Executive Director. All members of the WCPC staff participate in segregation of duties, as described in the policies and procedures.
Community Outreach Essential Duties and Responsibilities:
· Maintain a calendar of outreach activities, including community events, workshops, appearances and other communication opportunities.
- Nurture new and old relationships with collaborative partners.
- Schedule regular outreach exhibitions in the community and educate community members of the importance of the early years
- Prepare and edit organizational publications including but not limited to: press releases presentations, newsletters, brochures, flyers, advertisements, and annual reports.
- Provide educational/informational presentations to business, faith, educational, civic, social, health organizations and agencies to enhance flow of information and referrals.
- Design, manage, and coordinate the Partnership web site and social media accounts to assist in the direct flow of information between members of the community, the Partnership and community partners.
- Develop and write social media content and ensure messaging and branding is consistent across departments.
- Assist in the organization with special events, including donor/volunteer appreciation events and other fundraising initiatives.
- Promote the Dolly Parton Imagination Library, Reach Out and Read and other literacy initiatives of Wilkes Community Partnership for Children
- Implements the Dolly Parton Imagination Library through member recruitment, registration, and program implementation and evaluation.
- Assists in funding requests for Dolly Parton Imagination Library through presentations and data collection/reports.
· Function as part of a team to provide assistance to WCPC staff
- Other duties as assigned by the Executive Director
Fiscal Essential Duties and Responsibilities
1. Provides necessary fiscal support to all Direct Service Providers.
2. Reviews and ensures accuracy of all documentation submitted by Direct Service Providers and other funding recipients.
3. Provides to the Fiscal Accounting Service all required financial and programmatic documentation for reporting to funding sources, such as Smart Start and others.
4. Assists Executive Director in ensuring proper documentation of all In-Kind support to the Partnership and completes all related documentation to funding sources.
5. Prepares all accounts payable receivable information for MAC site.
6. Serves as primary Partnership contact for the MAC Site
7. Maintains professional and service contracts for the Partnership.
8. Order all office supplies and equipment, and maintain inventory.
9. Receives payments, donations, and refunds. Prepares a bank deposit along with a deposit code sheet.
10. Assist in child care oriented events for WCPC, such as Week of the Young Child, A Day for Child Care, and other activities designated by the Executive Director.
- Attend workshops and other training opportunities.
12. Performs other duties as assigned by the Executive Director.
- Bachelor's degree in communications, marketing, business, public relations or related fields.
- Preferred experience of 1-2 years within non-profit fundraising or outreach activities.
Or combination of work and experience
- Outstanding written communication and presentation skills.
- Strong experience preparing reports.
- Friendly, enthusiastic and positive attitude.
- Strong knowledge of social media and other basic marketing platforms.
- Detail-orientated with the ability to manage multiple projects at a time.
- Experience in social media applications
- Ability to work independently.
- Strong organizational skills.
- Professional interpersonal skills.
- Basic bookkeeping and math skills.
- Excellent word processing, desktop publishing, and administrative skills.
- Excellent written and verbal communication skills.